HP · Color Multifunction

HP PageWide XL 4000 Multifunction Printer

40-inch wide-format MFP at 8 D-size ppm with print, copy, scan integrated. Mid-tier of the PageWide XL line.

Print speed
8 ppm color
Display
8 inches
Duplex
Manual Duplex
Connectivity
USB · Ethernet
Get a quote Buy supplies Call (888) 574-5120
Free delivery 24-hr quote turnaround Authorized HP reseller Lease or buy outright
In stock
HP HP PageWide XL 4000 Multifunction Printer
Authorized HP reseller Free shipping to 50 states Standard manufacturer warranty Install guidance by phone 30-day return policy
Is this the right printer for you?

Who the HP PageWide XL 4000 Multifunction Printer is actually for

Most equipment pages just tell you what a device does. Here's the honest version: when this machine is the right choice, when it's fine, and when you should look at something else. We offer equipment for every business need, but the right machine depends on your specific workflow.

Best fit

Pick this if...

  • You run a mid-sized engineering or architecture firm printing 200 to 800 D-size pages monthly.
  • You need print, copy, and scan in one wide-format chassis.
  • You produce mixed mono and color CAD drawings daily.
  • You want PageWide inkjet over LED plotters for color and speed.
  • You need 40-inch roll capacity for E1 sheets.
Works fine

You'll be happy if...

  • It's fine if you mostly print mono with weekly color.
  • It's fine if scan volume is moderate.
  • It's fine if you stay with the standard stacker.
  • It's fine if you use HP SmartStream.
Look elsewhere

Skip this if...

  • Skip this if your daily peak is 100+ D-size pages, look at the 4500 or 4700.
  • Skip this if you need a high-capacity stacker for unattended runs.
  • Skip this if you push 24-hour shifts, look at the 5000 or higher.
  • Skip this if your work is small-format documents.
Full specifications

Every spec, no guessing

The HP PageWide XL 4000 Multifunction Printer is a 40-inch wide-format MFP for technical document production. PageWide inkjet at 8 D-size pages per minute in mono and color modes. Print, copy, and scan integrated. Designed for AEC firms, engineering departments, and small repro shops with steady but not heavy daily volume. Supports rolls up to 40-inch width. The regret: catalog tags Production but at 8 ppm this is mid-tier for the PageWide XL line, so if your daily peak is 100+ D-size pages stretch to the 4500 (12 ppm) or 4700 (15 ppm), the higher speed pays back fast in operator wait time.

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Print
Print technology Multifunction
Print speed (mono) Up to 8 pages per minute
Print speed (color) Up to 8 pages per minute
Duplex printing Manual Duplex
Copy & Scan
Capability Color Multifunction
Duplex copy / scan Manual Duplex
Scan destinations email, folder
Paper & Media
Recommended monthly volume 2500 pages
Connectivity
Wired Gigabit Ethernet (10/100/1000)
USB High-Speed USB Interface (Host / Device)
Display 8 inches
Physical & power
Form factor Wide-format
Usage class Production
Manufacturer HP
Model HP PageWide XL 4000 Multifunction Printer
How you can buy this printer

Buy it, lease it, or just reorder supplies

Three ways to get this printer, each priced to match how you actually use it. Most small offices lease because toner and maintenance are bundled. If you know what you need, buy outright. If you already own one, just reorder supplies.

Buy outright
One-time payment · yours to keep
Custom quote
Free delivery · Full warranty
  • Machine is yours the day it arrives
  • Starter toner supply included
  • Standard HP manufacturer warranty
  • Install help by phone or remote session
  • Order your own toner when the starter runs out
Request purchase quote →
Most small offices
Lease & bundle
36- or 60-month term · toner included
Custom lease quote
Flexible terms · tailored to your volume
  • Printer + unlimited toner bundled
  • Maintenance and parts included
  • Upgrade to a bigger machine anytime
  • Typical lease payment is tax-deductible
  • One predictable monthly bill instead of surprise toner orders
Request lease quote →
Supplies only
Already own one? Just reorder.
Request pricing
Genuine OEM Supplies & Consumables
  • Genuine OEM toner cartridges designed for this model
  • Replacement drum units and maintenance kits
  • Certified high-yield or standard capacity options
  • Free shipping on qualifying orders
  • Auto-reorder option so you never run out mid-job
Order supplies →

Final lease rate depends on term length, credit profile, and bundled supplies. Outright purchase and supplies pricing varies with bundled warranty, install packages, and order volume. Request a quote for exact pricing.

Included with every order

What ships with the HP PageWide XL 4000 Multifunction Printer

The printer itself

HP PageWide XL 4000 Multifunction Printer in original HP packaging. Wide-format form factor

Starter toner

Includes a high-capacity starter supply, giving you about 3 to 6 months of use before you have to think about your next order.

Setup documentation

HP quick-start guide, power cord, connectivity cables, and setup resources.

Setup call (if you want it)

Book a 20-minute setup call with our team. We'll walk through network configuration and onboarding.

Supplies & consumables

Genuine OEM Supplies for the HP PageWide XL 4000 Multifunction Printer

Need replacement toner or parts for your HP HP PageWide XL 4000 Multifunction Printer? We supply certified genuine OEM consumables to keep your machine printing at peak performance and ensure your manufacturer warranty remains fully protected.

Whether you require standard-yield cartridges for light printing, high-yield options for a lower cost-per-page, or replacement drum units, we carry the full lineup of compatible supplies for this model.

If you lease this printer through us, toner and drum are included. You never pay for supplies separately. That's usually the better deal once you add up real costs over 3 years.

Standard Toner

Standard-Capacity Toner

Standard OEM toner cartridge, best for offices with lower monthly print volumes.

Quote
each
High-Yield Toner

High-Capacity Toner BEST VALUE

High-yield OEM toner cartridge, delivering a lower cost-per-page for active offices.

Quote
each
Drum / Kit

Drum Unit / Maintenance Kit

OEM-certified replacement components to restore original print quality and reliability.

Quote
each
Request Supplies & Toner Pricing →
Free quote · no obligation

Get a quote on the HP PageWide XL 4000 Multifunction Printer

Tell us how you want to pay (outright, lease, or supplies only) and what volume you run. You'll get a line-item quote back within one business day, from a specialist who actually works on these machines, not a general sales rep.

  • Real pricing, no runaround. Upfront monthly lease rate or outright price, plus shipping and any install add-ons itemized.
  • One business day turnaround. Quotes land in your inbox within 24 hours. Often faster.
  • No credit pull until you say yes. We don't ping your credit to give you a quote. Only if you sign.
  • Volume & bundled supplies. Tell us your monthly print volume and we'll price toner bundling so you don't get surprised.
FAQ

HP PageWide XL 4000 Multifunction Printer, common questions

The questions we get asked most often on this model. If yours isn't here, call (888) 574-5120 and get an answer in about 30 seconds.

The HP PageWide XL 4000 Multifunction Printer ships with starter ink cartridges, not toner, as it uses pigment-based ink technology. The starter cartridges are 400-ml HP PageWide XL Ink Cartridges (C1Q57A, C1Q58A, C1Q59A, C1Q60A) with a yield suitable for initial setup. Replacement cartridges are the same high-yield 400-ml models. When you lease through us with ink included, you never pay for ink separately.
The HP PageWide XL 4000 is a wide-format inkjet MFP designed for technical documents, printing at 8 D-size pages per minute in color, while the HP Color LaserJet Managed MFP E78625dn is a tabloid-sized laser MFP with a 25-ppm output. The PageWide XL 4000 uses pigment-based ink cartridges and supports rolls up to 40 inches wide, ideal for engineering and architectural firms. The E78625dn uses laser toner, offers enterprise security features like HP Wolf Security, and is better suited for office environments with higher monthly volumes (up to 20,000 pages). For small offices needing wide-format capabilities, the PageWide XL 4000 is a strong choice, but for general office use, the E78625dn may be more practical.
The HP PageWide XL 4000 Multifunction Printer is suitable for small businesses with steady technical document needs, such as engineering or architectural firms, thanks to its 8 D-size pages per minute output and wide-format capabilities. However, its 8 ppm speed may not be ideal for high-volume environments. For more details, visit https://1800officesolutions.com/printer-lease/.
Yes, the HP PageWide XL 4000 Multifunction Printer supports color printing using pigment-based ink cartridges (Cyan, Magenta, Yellow, Black). It is designed for high-quality color technical documents, such as line drawings and maps.
Request a quote through the form on this page or call us at (888) 574-5120. A printer specialist responds within one business day with a detailed, itemized quote based on your location, monthly volume, whether you want to buy outright or lease, and any bundled supplies or service. Quotes are free and no obligation. We do not pull credit to issue a quote.
HP includes a 1-year limited manufacturer warranty on the HP PageWide XL 4000 Multifunction Printer when purchased new from an authorized reseller. 1-800 Office Solutions is an authorized HP reseller. Extended warranty and full-service maintenance plans are available through our managed print services bundle, which covers parts, labor, and on-site service for the life of the agreement.
Yes. Free delivery is included on every HP PageWide XL 4000 Multifunction Printer order shipped within the continental United States. Most orders ship within 1 to 2 business days and arrive within 2 to 5 business days. Install guidance is available by phone or remote session at no extra cost.

Ready to put this printer to work?

Request a free, no-obligation quote on the HP PageWide XL 4000 Multifunction Printer. Lease, buy outright, or just order supplies. Quote in your inbox within one business day. Or call and talk to a specialist right now.

Get my free quote Or call (888) 574-5120