Ricoh · Color

Ricoh fi-8040

Compact 40 ppm desktop scanner with 4.3" touchscreen DirectScan to email/cloud — 50-sheet ADF, 600 dpi, USB + Ethernet + Wi-Fi standard, 6,000 sheets/day. PC-less workflow for small offices.

Print speed
40 ppm color
Display
4.3 inches
Scanner Type
ADF (Automatic Document Feeder) & Manual Feed, Duplex
ADF Feeder
50 sheets pages
Duplex
Auto Duplex Print & Scan (DADF)
Connectivity
Ethernet · USB
Get a quote Buy supplies Call (888) 574-5120
Free delivery 24-hr quote turnaround Authorized Ricoh reseller Lease or buy outright
In stock
Ricoh fi-8040
Authorized Ricoh reseller Free shipping to 50 states Standard manufacturer warranty Install guidance by phone 30-day return policy
Is this the right printer for you?

Who the Ricoh fi-8040 is actually for

Most equipment pages just tell you what a device does. Here's the honest version: when this machine is the right choice, when it's fine, and when you should look at something else. We offer equipment for every business need, but the right machine depends on your specific workflow.

Best fit

Pick this if...

  • You're a small office, clinic, agency, or 1-5 person team scanning 200-2,000 pages a day.
  • You want true PC-less scanning — load documents, tap a profile on the 4.3-inch touchscreen, scan-to-email or scan-to-cloud, walk away. No workstation required.
  • You scan to multiple cloud destinations — Google Drive, Box, Dropbox, OneDrive, SharePoint all wire up via DirectScan / PaperStream NX Manager.
  • You need Wi-Fi — this is the only fi-Series desktop with native 802.11 a/b/g/n/ac.
  • You scan ID cards, contracts, intake forms, and the occasional receipt batch.
Works fine

You'll be happy if...

  • You scan 2,000-5,000 pages a day — engine handles it, you're inside the 6,000/day rated volume but plan rollers and consumables on schedule.
  • You scan A3 — supported via the included carrier sheet (bi-folded), not native A3.
  • You also want TWAIN/ISIS-driven scanning from a workstation — included PaperStream IP driver covers Windows.
Look elsewhere

Skip this if...

  • You scan over 6,000 pages a day — get the fi-8170 (100-sheet ADF, 70 ppm, 10K/day).
  • You need a flatbed — sheet-fed only.
  • You scan continuous batches over 50 sheets without reloading — ADF is 50, no high-capacity option.
  • You scan books, bound documents, or fragile originals — no flatbed and no booklet mode at this class; use the fi-8170 with manual feed.
  • You're on a Mac without a Windows workstation and don't want the cloud/touchscreen workflow — PaperStream IP is Windows-first; macOS support is limited.
Full specifications

Every spec, no guessing

The Ricoh fi-8040 is a compact desktop document scanner for small offices, clinics, and 1-5 person teams scanning 200-2,000 pages a day. It runs at 40 ppm / 80 ipm (color or mono, 200/300 dpi), has a 50-sheet ADF, and is rated for 6,000 sheets/day. Optical resolution is 600 dpi. The differentiator is the 4.3-inch color touchscreen with DirectScan: you load documents, tap a profile, and scan straight to email, network folder, FTP, SharePoint, Box, Google Drive, Dropbox, or OneDrive — no PC required. Connectivity is USB 3.2 Gen 1, Gigabit Ethernet, AND Wi-Fi 802.11 a/b/g/n/ac, all standard — the only fi-Series desktop with built-in Wi-Fi at this writing. Document handling is solid for a 50-sheet ADF: paper weights 11-56 lb (40-209 g/m²), plastic cards up to 0.7 mm, business cards, and bi-folded A3 via carrier sheet. Drivers include PaperStream IP (TWAIN, TWAIN x64, ISIS) for workstation-driven capture into Kofax, Laserfiche, etc. Footprint is small (11.5 x 6.2 x 5.6 in, 6.8 lb). Buyers regret: 50-sheet ADF means reloading on big jobs. If you batch over 50 sheets routinely, get the fi-8170 — same vendor, twice the ADF, 70 ppm.
Get a quote on this model
Print
Print technology
Print speed (mono) Up to 40 pages per minute
Print speed (color) Up to 40 pages per minute
Duplex printing Auto Duplex Print & Scan (DADF)
Copy & Scan
Capability Color
Duplex copy / scan Auto Duplex Print & Scan (DADF)
Scanner type ADF (Automatic Document Feeder) & Manual Feed, Duplex
Paper & Media
Paper size · A4/Letter
Automatic document feeder 50 sheets pages
Recommended monthly volume 1 pages
Max monthly duty cycle 6,000 sheets per day
Connectivity
Wired Gigabit Ethernet (10/100/1000)
USB High-Speed USB Interface (Host / Device)
Display 4.3 inches
Physical & power
Form factor No data
Usage class No data
Manufacturer Ricoh
Model fi-8040
How you can buy this printer

Buy it, lease it, or just reorder supplies

Three ways to get this printer, each priced to match how you actually use it. Most small offices lease because toner and maintenance are bundled. If you know what you need, buy outright. If you already own one, just reorder supplies.

Buy outright
One-time payment · yours to keep
Custom quote
Free delivery · Full warranty
  • Machine is yours the day it arrives
  • Starter toner supply included
  • Standard Ricoh manufacturer warranty
  • Install help by phone or remote session
  • Order your own toner when the starter runs out
Request purchase quote →
Most small offices
Lease & bundle
36- or 60-month term · toner included
Custom lease quote
Flexible terms · tailored to your volume
  • Printer + unlimited toner bundled
  • Maintenance and parts included
  • Upgrade to a bigger machine anytime
  • Typical lease payment is tax-deductible
  • One predictable monthly bill instead of surprise toner orders
Request lease quote →
Supplies only
Already own one? Just reorder.
Request pricing
Genuine OEM Supplies & Consumables
  • Genuine OEM toner cartridges designed for this model
  • Replacement drum units and maintenance kits
  • Certified high-yield or standard capacity options
  • Free shipping on qualifying orders
  • Auto-reorder option so you never run out mid-job
Order supplies →

Final lease rate depends on term length, credit profile, and bundled supplies. Outright purchase and supplies pricing varies with bundled warranty, install packages, and order volume. Request a quote for exact pricing.

Included with every order

What ships with the Ricoh fi-8040

The printer itself

Ricoh fi-8040 in original Ricoh packaging. , roughly 11.50 x 6.18 x 5.63 inches

Starter toner

Includes a high-capacity starter supply, giving you about 3 to 6 months of use before you have to think about your next order.

Setup documentation

Ricoh quick-start guide, power cord, connectivity cables, and setup resources.

Setup call (if you want it)

Book a 20-minute setup call with our team. We'll walk through network configuration and onboarding.

Supplies & consumables

Genuine OEM Supplies for the Ricoh fi-8040

Need replacement toner or parts for your Ricoh fi-8040? We supply certified genuine OEM consumables to keep your machine printing at peak performance and ensure your manufacturer warranty remains fully protected.

Whether you require standard-yield cartridges for light printing, high-yield options for a lower cost-per-page, or replacement drum units, we carry the full lineup of compatible supplies for this model.

If you lease this printer through us, toner and drum are included. You never pay for supplies separately. That's usually the better deal once you add up real costs over 3 years.

Standard Toner

Standard-Capacity Toner

Standard OEM toner cartridge, best for offices with lower monthly print volumes.

Quote
each
High-Yield Toner

High-Capacity Toner BEST VALUE

High-yield OEM toner cartridge, delivering a lower cost-per-page for active offices.

Quote
each
Drum / Kit

Drum Unit / Maintenance Kit

OEM-certified replacement components to restore original print quality and reliability.

Quote
each
Request Supplies & Toner Pricing →
Free quote · no obligation

Get a quote on the Ricoh fi-8040

Tell us how you want to pay (outright, lease, or supplies only) and what volume you run. You'll get a line-item quote back within one business day, from a specialist who actually works on these machines, not a general sales rep.

  • Real pricing, no runaround. Upfront monthly lease rate or outright price, plus shipping and any install add-ons itemized.
  • One business day turnaround. Quotes land in your inbox within 24 hours. Often faster.
  • No credit pull until you say yes. We don't ping your credit to give you a quote. Only if you sign.
  • Volume & bundled supplies. Tell us your monthly print volume and we'll price toner bundling so you don't get surprised.
FAQ

Ricoh fi-8040, common questions

The questions we get asked most often on this model. If yours isn't here, call (888) 574-5120 and get an answer in about 30 seconds.

The Ricoh fi-8040 is a document scanner and does not use toner or ink. It is designed for digitizing documents and does not have any consumables like toner cartridges. Since it is a scanner, there are no starter or replacement toners required. When you lease through us, you can focus on scanning without worrying about consumables.
The Ricoh fi-8040 is a compact desktop scanner with a 50-sheet ADF, scanning at 40 ppm / 80 ipm, and a daily duty cycle of 6,000 sheets. It includes a 4.3-inch color touchscreen for DirectScan functionality, allowing scans to cloud services without a PC. The Ricoh fi-8170, on the other hand, is a high-volume scanner with a 100-sheet ADF, scanning at 70 ppm / 140 ipm, and a daily duty cycle of 10,000 sheets. It lacks a touchscreen but offers superior document handling, including embossed cards and long pages. For small offices needing walk-up scanning, the fi-8040 is ideal, while the fi-8170 suits high-volume environments.
Yes, the Ricoh fi-8040 is well-suited for small businesses, clinics, or teams of 1-5 people scanning 200-2,000 pages daily. Its compact size, 40 ppm scanning speed, and 6,000-sheet daily duty cycle make it efficient for small offices. The 4.3-inch touchscreen and DirectScan feature allow easy scanning to cloud services without a PC. However, if your business requires higher volume scanning, consider stepping up to a commercial option like the Ricoh fi-8170.
No, the Ricoh fi-8040 is a document scanner and does not have printing capabilities. It is designed solely for scanning documents in color or monochrome. If you need a printer that supports color printing, consider alternatives like the Ricoh MP C3004, Ricoh MP C4504, or Ricoh MP C6004.
Request a quote through the form on this page or call us at (888) 574-5120. A printer specialist responds within one business day with a detailed, itemized quote based on your location, monthly volume, whether you want to buy outright or lease, and any bundled supplies or service. Quotes are free and no obligation. We do not pull credit to issue a quote.
Ricoh includes a 1-year limited manufacturer warranty on the Ricoh fi-8040 when purchased new from an authorized reseller. 1-800 Office Solutions is an authorized Ricoh reseller. Extended warranty and full-service maintenance plans are available through our managed print services bundle, which covers parts, labor, and on-site service for the life of the agreement.
Yes. Free delivery is included on every Ricoh fi-8040 order shipped within the continental United States. Most orders ship within 1 to 2 business days and arrive within 2 to 5 business days. Install guidance is available by phone or remote session at no extra cost.

Ready to put this printer to work?

Request a free, no-obligation quote on the Ricoh fi-8040. Lease, buy outright, or just order supplies. Quote in your inbox within one business day. Or call and talk to a specialist right now.

Get my free quote Or call (888) 574-5120